Program Admins: Program Relationships

Applies to: Site Administrators with BAPIC, SCAPTP. For CAPIC, Track Relationships are managed only by Schools.

Once Sites have created their Track offerings, you must affiliate your school's Programs with those Tracks and Sites your want your students to have access to. Track-Program relationships control which Sites a student can see in their view of the Directory, and limit which Tracks they can rank for matching on their Rank Order List.

Viewing Program Relationships

View and Manage your Program Relationships by clicking the menu option in the top bar for Program Relationships.

Use the drop-down menu to select the Program whose relationships you wish to manage. You must manage each Program's relationships separately. This means you may send multiple relationship proposals to each site, one for each track you wish to connect to for each program you have. If a Site creates a new Track, you will need to create all new relationships for it as well.

Initiating Relationships

Both Sites and Schools can initiate affiliation requests. Both parties must approve of the Relationship for it to be confirmed. 

Click 'Send Request' to initiate a relationship proposal. It will appear as a request next time a Program Administrator at the school logs in, and they will have options to 'Approve Request' or 'Reject Request'. An email may be sent to the other party to inform them of a request you have created.

If a Track sends a request to your Program, you can likewise choose to Approve or Reject the request.

If a Track has not responded to your request and you are no longer interested in an affilitation, you may withdraw the request by clicking the 'Withdraw Request' button.

Ending a Relationship

You may choose to break an existing relationship by clicking 'Revoke Access' next to the Track you no longer wish your students to work with. The agency will have the same option.

If either party chooses to break an affiliation relationship, that Track will no longer be available for students in that program to rank or view, and that track will be removed automatically from their Rank Order List.